Academic Information and Policies

Academic Information and Policies

Right to Change Rules

The University reserves the right to modify or change requirements, rules, and fees. Such regulations shall go into force whenever the proper authorities may determine.

Right to Dismiss Students

The right is reserved by the University to dismiss or exclude any student from the University, or from any class or classes, whenever, in the interest of the student or the University, the University Administration deems it advisable as per code of conduct for the students and examination disciplinary rules and regulations.

Responsibility to Know and Comply

Students are held individually responsible for the information contained in the SU Notices, Catalog, Prospectus, website etc. Failure to read and comply with University regulations will not exempt students from whatever penalties they may incur.

General Student Policies

Policies on student behavior, plagiarism, falsification of records, etc. are available in the Office of the Registrar.

Code of Conduct

SU strives to maintain a healthy academic ambience on its campuses. The students are expected to do their part in achieving this goal by attending classes regularly, making appropriate use of all campus resources in a way as to enhance their academic achievements, maintaining discipline, keeping the campus clean and being good neighbors and models of good citizenship. Copies of the SU Code of Conduct are available in the library, website.

Disciplinary Committee

Faculty, students, and staff may invoke the Disciplinary Committee in the Office of the Vice Chancellor by a written report of an offense or grievance. The Discipline Committee will act independently to ascertain facts. Consequent to the findings of the Discipline Committee, existing SU rules and policies will be enforced. The Discipline Committee will not change or modify SU rules and policies.

Academic Honesty

Any means of unauthorized assistance in preparing materials which a student submits as original work is deemed to be cheating and constitutes grounds for disciplinary action. Faculty members are expected to use reasonably practical means of preventing and detecting cheating. Any student judged to have engaged in cheating might receive a reduced grade for the work in question, a failing grade in the course, or such other lesser penalty, as the instructor deems appropriate. Serious instances may be referred to the Exam. Disciplinary Committee.

Medium of Instruction

English is the medium of instruction. Since many students come from the Bengali medium, the University offers some English (Speaking and Writing Skills) courses to increase their proficiency in English. The number of remedial courses a student is required to take is determined on the basis of the English Placement Tests. The University strictly requires the student to have maintained the standard to keep abreast with the respective program.

Course Load

Twelve hours of lecture per week is the normal load according to UGC standards. Each week there will be assignments, homework and exams. In addition, the faculty will hold help sessions and/or tutorials, thus raising contact hours to twenty-four hours. Students will have access to the Computer Lab to prepare their papers and other assignments under supervision for up to 30 hours each semester. A student can graduate with the minimum requirement (132 to 196.50 credits based on the programs requirement) in four/five years (assuming enrollment for 12-18 credits in the full semesters each year).

The University offers three semesters each academic year or two semesters each academic year depending on the stipulated programs.

For tri-semester basis programs academic calander is as:

  • Spring semester: January to April continues for 14 weeks.
  • Summer semester: May to August continues for 14 weeks.
  • Fall semester: September to December continues for 14 weeks.

For dual-semester basis programs academic calander is as:

  • Spring semester: January to June continues for 21 weeks.
  • Fall semester: July to December continues for 21 weeks. Fall semester: July to December continues for 21 weeks.
Academic Progress

A student must be promoted to the follwing semester on the completion of prerequisite courses desingated for the respective semester . Some of the core courses are identified as pre-requisite courses. A pre-requisite course is one which is required to be completed/appeared at the examination before some other course(s) can be taken. Any such course, on which one or more subsequent courses built up, may be offered in each of the three regular semesters (if possible). However, in special cases where his/her class attendance in a pre-requisite course is satisfactory, then s/he may be permitted to take the next course

Full time/Part time

A student must carry at least 09 credits per semester to be considered full time. A student registered for less will not be allowed for the registration. Though students may be classified full time while taking 09 credits, they cannot expect to graduate before four years unless they increase their course load or attend three semesters during the calendar year.

Maximum number of Courses for registration in Each Regular Semester

Normally no student will be permitted to take extra courses out of offered courses by the respective department for the Semester. Then he/she will follow the normal registration procedure. If it is required to register self-study course (under a teacher) with regular offered courses then it will be allowed for graduated semester only with the approval of Vice-Chancellor. For this s/he will apply to the respective Head through his Advisor and Course Coordinator. After recommendation of Head it will be forwarded to Vice-Chancellor for approval. Then s/he can register these courses with regular offered courses in the following semester and will have to submit the Registration form with application to Registrar/Controller of Examinations for registration. See Art. 19.2 for the rules of self-study examinations. In case of registrations of Improvement course/Retake course/Self-Study course with the regular offered courses in any semester, total credits can not exceed 18 credit hours. In case of minor excess than 18 credits it may be allowed at the graduated semester with the approval of Vice-Chancellor if there is valid reason. Normally no course of the subsequent semesters will be allowed to register with the regular offered courses in any semester.

Class Attendance:

The students have to be present in the class room and ensure an attendance of at least 75% in each registered course Attendance below 75% will make the student non-collegiate. However, the student having less attendance than required for genuine reasons may apply reconsideration paying a fine (as per SU-rule) and get permission from Vice-Chancellor. No student will be allowed to sit the Semester Final Examination if he/she fails to attend minimum 60% of the classes of any registered course in a Semester whatever be the reasons, then the registration will be cancelled for that course and the course be treated as Incomplete course.

Withdrawal from a Semester (Incomplete Courses)

If a student is unable to complete the Semester Final Examination due to illness, accident or any other valid reason, etc. he/she may apply in prescribed form to the Registrar through his/her Adviser and Head of the Department for total withdrawal from the Semester within 5 days after the end of the Semester final examination. However, he/she may choose not to withdraw any laboratory/sessional/design course if the grade obtained in such a course is ‘D’ or better and that he/she has to indicate clearly in his/her withdrawal application. In case of illness the withdrawal application must be supported by a medical certificate from Registered Expert Medical Officer. The Academic Council will take final decision about such an application. To continue study at SU they will be required to take readmission within two succeeding semesters by paying all dues (as per SU-rule) in addition to the regular semester fees. This facility in case of withdrawal and readmission can be availed once during the study period. The student may also follow the alternative method in which some courses can be registered to appear at the Special Examination as discussed in Art. 19.4 of the Academic Rules and Regulations.

Academic Probation

Students who fail to maintain minimum GPA of 2.00 and could not complete the minimum credit requirements may be placed on academic probation. The status of academic probation is a reminder/warning to the student that satisfactory progress towards graduation is not being made. A student may be placed on academic probation when either of the following conditions exists:

  • i)The GPA falls below 2.00, or
  • ii) The CGPA falls below 2.00

Students on probation are subjected to such restrictions with respect to courses and extracurricular activities as may be imposed by the respective Head of the Department. The minimum period of probation is one Semester, but the usual period is one academic year. A student must improve himself during this period and will be required to pass the Retake courses. Any student who doesn't improve himself/herself during probation period may be suspended on receiving report from the Head of the Department. A student on academic probation who fails to maintain a GPA of at least 2.00 during two consecutive semesters may be suspended from the University. A student who has been suspended may apply for consideration to the Vice-Chancellor. Petitions for reinstatement must indicate clearly the reasons for the previous unsatisfactory academic record. It must describe the improved conditions that have been created to prevent the recurrence of such work. Each such petition will be considered individually on its own merits. After consideration of the petition and after consultation with the student Adviser and the respective Head of the Department, the Vice-Chancellor in some cases may reinstate the student if this is the first suspension. However, a second suspension case will be placed before the Academic Council for final decision.


Readmission for discontinuance of studies. A student will be considered to discontinue his studies under the following conditions:

  • i) Non-payment of University fees and other dues for Semester concerned.
  • ii) Withdrawal from a Semester/absent in the Semester final examination.
  • iii) Forced to discontinue under disciplinary rules.

The maximum allowable period of discontinuance is 2 (two) regular Semesters during his/her whole studentship whatever may be the reason as specified above. A student seeking readmission within the allowable period of discontinuance may be readmitted after payment of all arrear fees and dues. In case any application for readmission is rejected, the student may appeal to the Academic Council for re-consideration. The decision of the Academic Council shall be final.

Change of Degree Program

For Department change, the following criteria must be fulfilled:

  • (i) Concerned Heads of the Departments/Programs must agree to the Department/Program change. For this a student seeking change of program before getting admission will require approval from the concerned Heads of the department/program.
  • (ii) A student on probation will not be eligible to apply for Department/Program change.
  • (iii) A student may be allowed to transfer a maximum 15% of the required theory courses of the transferable department/program.
  • (iv) Grades of equivalent courses may be transferred if the contents of a course of the transferred program will be minimum 80% similar to the course contents of that course of the transferable program and must have at least D grade for internal students and at least C+ (C plus) grade for external students in each course. An internal student of this university may change department after completing existing degree or migrating any time without completing degree from a department.
  • (v) For the change of program, the student must submit an application with the grade sheet and syllabus of the completed courses through the concerned Head of the transferred department to the Registrar of the University. Then the procedure as mentioned in Art. 4.2 of the University Academic Rules and Regulations will be followed to finalize the change of department.
  • If a student of Arts or Business faculty is of science background in HSC/A-level or equivalent, he/she may change his/her department to any department of engineering faculty at first year first semester fulfilling all the requirements of Art. 3.3 of the University Academic Rules and Regulations.
  • (vi) If a diploma holder of any department (Such as CE) wish to enroll in other departments (such as ME/ CSE/EEE), he/she must complete all the core courses of the transferable department and cannot benefit of course waiver from diploma degree.
  • (vii) A student will get chance only one time for transfer from one program to another program in the same faculty or engineering faculty to other faculties on the condition that he/she will not be allowed to return previous program/department. However, he/she must fulfill all the minimum entry requirements of first year first semester of the concerned department/program at this university of Art.3.3 of the University Academic Rules and Regulations.

Mid-Semester Examination and Semester Final Examination. Mid-Semester Examination will be held according to the academic calendar published by the University at the beginning of a semester and Semester Final Examination will be held at the end of regular classes for a semester. A student is required to attend at least 60% of the classes held for each course in order to sit for the Semester Final Examination after fulfilling the criteria of Art.10.3 of the University Academic Rules and Regulations.

Industrial/Professional Training Requirements

Depending on each Department’s requirement a student may have to complete a prescribed number of days of industrial/professional training in addition to minimum credit and other requirements, to the satisfaction of the concerned Department.

Time Limits for Completion of the Degrees:

A student must complete his studies within a maximum period of 6 and 7 consecutive academic years (Eighteen and Twenty-one Regular Semesters) for completion of the 4-year and 5-year degree programs respectively. Any exception to the above must be approved by the Academic Council.

Application for Degrees

Candidates for graduation must file an application for graduation with their respective departments no later than the sixth week in the semester preceding their final semester. Candidates must also fill up a prescribed form, which is available at the respective departments.